Sample Georgia Evidence Packet
A realistic mock packet for a Georgia move-in and move-out security-deposit evidence workflow. This version is designed as a validation asset for property-manager discovery calls.
Template GA-44-7-33-v0.1
Generated 2026-05-12
- Property and tenancy summaryPage 02
- Move-in existing-damage listPage 03
- Tenant move-in signature and dissentPage 04
- Move-out damage list with Estimated dollar valuePage 05
- Tenant move-out review and statement of dissentPage 06
- Delivery logPage 07
- Audit certificate and source notesPage 08
Property and tenancy summary
| Date | Event | Packet evidence | Status |
|---|---|---|---|
| 2024-06-29 | Move-in inspection completed | Existing-damage list, 12 photo placeholders, manager signature | Logged |
| 2024-06-29 | Move-in copy delivered | Email delivery and tenant portal access before deposit collection | Delivered |
| 2024-06-29 | Security deposit collected | Deposit receipt for $1,850.00 at 11:22 ET | After list |
| 2026-05-04 | Move-out inspection completed | Inspection within three business days after the premises were vacated or surrendered | On time |
Sample Georgia timing model
The premises were surrendered on Thursday, 2026-04-30. The sample landlord inspection occurred on Monday, 2026-05-04, inside the modeled three business days window. The tenant review window ran through Monday, 2026-05-11, using the modeled five business days period after the landlord inspection and list delivery.
Move-in existing-damage list
This list is the tenant-facing baseline condition record for the unit before occupancy.
| Item | Room / fixture | Existing condition noted before occupancy | Photo |
|---|---|---|---|
| MI-01 | Kitchen counter, north run | Hairline scratch near sink edge, approximately 3 inches. No burn mark recorded. | Photo placeholder MI-01 |
| MI-02 | Living room east wall | Paint intact, one faint furniture rub near baseboard. | Photo placeholder MI-02 |
| MI-03 | Bedroom door | Door slab clean; no visible gouge or split. | Photo placeholder MI-03 |
| MI-04 | Bathroom vanity | Minor finish wear at lower right cabinet pull, no chip on top edge. | Photo placeholder MI-04 |
Tenant move-in signature and dissent
Tenant review outcome
- Tenant opened the move-in list on 2024-06-29 at 15:36 ET.
- Tenant inspected the premises before occupancy and signed the list electronically.
- Tenant entered one written clarification and zero listed objections.
Modeled dissent instruction
If the tenant refuses to sign because the list is not accurate, the tenant must state specifically in writing the items on the list to which the tenant dissents and must sign the statement of dissent.
Tenant note, not an objection
"The mailbox key sticks when turned clockwise. I do not dispute the condition list, but please log this for maintenance."
| Participant | Action | Timestamp | IP / source |
|---|---|---|---|
| Mariam Okafor | Signed move-in list without specific dissent | 2024-06-29 15:44 ET | Tenant portal |
| Briarcliff Residential, LLC | Counter-signed move-in list and issued tenant copy | 2024-06-29 15:51 ET | Manager portal |
Move-out damage list
Inspection record prepared by the manager after move-out with itemized Estimated dollar value entries.
| Item | Room / fixture | Damage noted after tenancy | Estimated dollar value |
|---|---|---|---|
| MO-01 | Kitchen counter, north run | Round burn mark, approximately 6 inches from sink, not on move-in list. | $185.00 |
| MO-02 | Living room east wall | Three unfilled anchor holes and paint damage above sofa line. | $60.00 |
| MO-03 | Bedroom door | Deep gouge on interior side of door, approximately 7 inches. | $120.00 |
| MO-04 | Bathroom vanity | Chip on top front edge, approximately 1.5 inches. | $95.00 |
Tenant move-out review and statement of dissent
| Item | Tenant response | Tenant written dissent | Packet result |
|---|---|---|---|
| MO-01 | Dissent | Tenant states the kitchen counter mark appears in move-in photo MI-01 as a dark spot near the sink. | Manager review |
| MO-02 | Signed | No dissent entered. | Accepted |
| MO-03 | Signed | No dissent entered. | Accepted |
| MO-04 | Dissent | Tenant states the vanity chip is ordinary wear and tear from loose laminate, not damage caused during tenancy. | Manager credited |
Signed tenant statement of dissent
I, Mariam Okafor, dissent specifically to MO-01 and MO-04 for the reasons stated above. I do not dissent to MO-02 or MO-03. Signed electronically on 2026-05-06 at 13:08 ET.
Alternate vacancy branch
If the tenant vacates without notifying the landlord, the modeled workflow creates a manager-signed list within a reasonable time after discovering vacancy, then delivers the list so the tenant can inspect and dissent within the post-delivery review period.
Delivery log
Tenant-facing delivery, review, reminder, download, and finalization events for the packet.
Email and portal link sent to Mariam Okafor. Tenant copy marked available for permanent retention.
$1,850.00 receipt attached after move-in list delivery.
Email and SMS notice sent with right to inspect language and five business days review deadline.
Portal session opened from Atlanta, GA. Photos MO-01 and MO-04 viewed.
Tenant signed statement of dissent for MO-01 and MO-04 and downloaded a copy.
System reminder: related O.C.G.A. 44-7-34 step should include return or statement within 30 days, exact reasons for retention, any difference due, ordinary wear and tear exclusion, and first-class mail fallback.
Final PDF-style packet generated with delivery history, signatures, dissent, photo placeholders, and audit certificate.
Audit certificate
Export metadata for the sample packet and Georgia workflow source notes.
Security deposit statement summary
| Line | Description | Amount |
|---|---|---|
| Deposit held | Original security deposit | $1,850.00 |
| Accepted damages | MO-02 wall repair and MO-03 door repair after tenant review | $180.00 |
| Tenant credits | MO-01 and MO-04 removed after signed dissent review | $280.00 |
| Return due | Sample remaining deposit after accepted deductions | $1,670.00 |
Related O.C.G.A. 44-7-34 checklist
This sample flags that a retained-deposit statement should be sent within 30 days, list exact reasons for retention, exclude ordinary wear and tear, include any sum due to the tenant, and use first-class mail when the tenant cannot be reached through the portal channel. This is a product workflow note, not legal advice.
Event chain hash
canonical_event_count: 16
source_timezone: America/New_York
generated_by: UnitEvidence validation renderer
Source notes
This mock packet was structured against the project-requested FindLaw reference for Georgia Code 44-7-33 and cross-checked against publicly accessible Georgia Code summaries for 44-7-33 and 44-7-34. It is deliberately framed as workflow-aligned sample content and does not guarantee compliance.
- FindLaw project reference: https://codes.findlaw.com/ga/title-44-property/ga-code-sect-44-7-33/
- Georgia Code 44-7-33 reference: https://law.justia.com/codes/georgia/title-44/chapter-7/article-2/section-44-7-33/
- Georgia Code 44-7-34 reference: https://law.justia.com/codes/georgia/title-44/chapter-7/article-2/section-44-7-34/